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How Do I Create a New Season?

How to Create a New Season

Creating a new season allows you to set up programs with customized settings, pricing, and registration options. Follow the steps below to create and configure your season in the Playbook Control Panel.

Table of Contents

Step 1: Navigate to the Seasons Page

From the Playbook Control Panel:

  1. Select Programs from the top navigation bar.
  2. Click Seasons to access the Seasons page.

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Step 2: Create a New Season

On the Seasons page, click Create Season.

Choose one of the following options:

  • Start From Scratch – Begin with fresh settings for the new season.
  • Clone an Existing Season – Create a copy of an existing season with the same descriptions, settings, and restrictions.
Tip: If you're creating a brand-new program, select Start From Scratch to avoid carrying over outdated settings.

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Step 3: Enter Basic Program Information

In the pop-up window, complete the following required fields:

  • Name – Enter the name of your season.
  • Start Date – Set the start date for the season.
  • End Date – Set the end date for the season.

Click Save to proceed to the newly created Season Card.

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Step 4: Configure the Season

Settings Tab

Use the Settings tab to configure core season details:

  • Sport / Activity – Choose the sport or activity for the season.
  • Early Signup Deadline – Set a deadline for early registration.
  • Other Details – Adjust additional season-level settings as needed.

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Payments Tab

Use the Payments tab to configure pricing and registration options.

Team Pricing

  • Standard Team Pricing – Set team registration pricing and early discounts.
  • Don't Allow Teams – Disable team creation if you plan to assign teams manually.
  • Variable Team Pricing – For advanced pricing options, refer to the Team Pricing article.

Individual Sign-Ups

  • Toggle Signup as Individual Player on or off.
  • If enabled, set individual pricing, early discounts, and available add-ons.
  • Allow Signup as Player Group if individual sign-ups are enabled.
  • Toggle Show Price and allow credits for registration.
  • Allow Partial – Enable this option to allow players to be verified without paying the full fee upfront.

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Optional Info Tab

Add program details that are visible to registrants:

  • Tags – Used for filtering (see the Tags article).
  • Description – A brief overview of the program.
  • Location Summary – Address or venue information.
  • Time Summary – Scheduling details.

In Advanced Optional Info Settings, add Registration Notes that customers can view during registration.

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Notifications Tab

Enable email and/or text notifications to be sent when someone registers for the season.

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Custom Email Tab

Set up custom registration email templates, including:

  • Attachments
  • Header and footer images
  • Sender email address

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Fields Tab

Add custom registration questions and control which fields display based on registration type:

  • Free Agent
  • Captain
  • Team
  • Join Team

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Waiver Section

Upload waivers that participants must agree to during registration.

Note: Waivers must first be uploaded in Site Settings before adding them to a season.

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Important Notes

  • Team Pricing Options: Confirm the correct pricing model (team vs. individual) before opening registration.
  • Waivers: Waivers must be uploaded in Site Settings before being added to a program.